Bookkeeping Part IV - Revenue Capture

Capturing every revenue transaction promptly and accuratelyis a critical phase of bookkeeping.

First it is critical to capture the revenue. Second this will allow the business to tie-out cash and receivables accurately.

If you cannot tie-out cash and receivables your internal control system is inadequate.

Whatever system you use, it must be customized to your type of business and your specific circumstances.

Cash** only

Cash and billing on account  (generating receivables)

Billing  accounts only  (generating receivables)

Prepayments / retainers

Single transactions (e.g., car dealers) per customer

Consult your accounting and tax advisors, and possibly your IT advisors, for assistance with customizing and monitoring your revenue accounting.

** "cash" meaning currency, checks, debit and credit cards, portal sales (Pay Pal), wire transfers and any other financial transfer means

Bookkeeping Part III - Chart of Accounts

The chart of accounts is a simple yet critical part of the bookkeeping system.

Simple - a list of the accounts you will use in the balance sheet and the incone statement.

Not so simple - the chart must be customized to fit your organization - not too many accounts, not too few accounts with accurate names and in a logical sequence.  

(if your computer system requires numbering the assignment of number is an important task)

Bookkeeping Part II - must be customized

 Every business and every organization is different.

Restaurants are not identical to each other.

Churches are not identical to each other.

Day care centers are not identical to each other.

There will be similarities in each sector, but also differences.

Buying and using a computerized bookkeeping and accounting system is not a plug-and-play adventure.

The bookkeeping and accounting system, starting with the chart of accounts, must be customized to the business model and to each location (if rielevant).

This is not an overwhelming project, and your accounting and tax providers can probably help.

Some time and money spent now will save headaches later.

Bookkeeping is boring - but absolutely critical

Bookkeeping is boring, and costly and it does not directly make you any money.

However......it is critical.

Bookkeeping is the capture, analysis, recording and summary of transactions - the beating heart of the business.

Bookkeeping is the raw material of financial statements, analytics, budgeting and tax returns.

Speaking of tax returns....

If your tax preparer has to untangle your bookkeeping there is a cost, sometimes a considerable cost. Don't blame the accountants if you drop a mess on their desk (or more literally into their portal).